Glasgow Youth Choir is committed to protecting the privacy and personal information of our young choir members, parents, guardians, and website visitors. This Privacy Policy outlines how we collect, use, disclose, and protect personal data in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and the UK Data Protection Act 2018.

 

1. Information We Collect:

1.1. Personal Information: We may collect personal information such as names, addresses, contact details, date of birth, gender, and emergency contact information. This information is necessary for managing choir membership, communication, and organising choir-related activities and events.

 

1.2. Consent: We will obtain consent from parents, guardians, or individuals directly, as applicable, before collecting and processing personal data, especially for children under the age of 16.

 

1.3. Choir Events and Performances: We may collect additional information related to choir events and performances, such as attendance records, photographs, and videos. These materials may be used for promotional purposes with appropriate consent.

 

1.4. Website Usage: When you visit our website, we may collect non-personal information such as IP addresses, browser types, and website analytics. This information is used to improve our website's performance and enhance user experience.

 

2. Use of Personal Information:

2.1. Choir Membership: Personal data is used for managing choir membership, including communication about rehearsals, performances, events, and any relevant administrative purposes.

 

2.2. Communication: We may use personal information to send newsletters, announcements, and other choir-related information. You have the right to opt out of receiving such communications at any time.

 

2.3. Events and Performances: Personal data may be used to organise and coordinate choir events, performances, tours, and associated logistics.

 

2.4. Legal Obligations: In certain circumstances, we may be required to process personal data to comply with legal obligations, such as safeguarding children or reporting incidents as required by law.

 

3. Disclosure of Personal Information:

3.1. Third Parties: We may share personal information with trusted third parties who provide services on our behalf, such as email communication platforms or event organisers. These third parties are only authorised to use personal data as necessary to provide the requested services and are bound by strict confidentiality obligations.

 

3.2. Legal Requirements: We may disclose personal information if required by law or if we believe that such disclosure is necessary to protect our rights or comply with a judicial proceeding, court order, or legal process.

 

4. Data Security:

4.1. We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, alteration, or destruction. This includes physical, electronic, and procedural safeguards.

 

4.2. Only authorised personnel have access to personal data, and they are required to keep the information confidential.

 

5. Data Retention:

5.1. We will retain personal information for as long as necessary to fulfil the purposes outlined in this Privacy Policy, or as required by applicable laws and regulations.

 

6. Your Rights:

6.1. Parents, guardians, and individuals have the right to access, correct, update, or request the deletion of personal information pertaining to their child or themselves. To exercise these rights, please contact us using the contact details provided below.

 

7. Changes to the Privacy Policy:

7.1. We may update this Privacy Policy from time to time. Any changes will be communicated through our website or via email.

 

8. Contact Us:

8.1. If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at glasgowyouthchoir@yahoo.co.uk